Prospective Tenants

Rental Application Policy and Procedures

RMS TEAM - owners

Please read this page fully and use it as your guide before you decide to submit an application. Please note that application fees are NON-refundable. RMS Team will continue considering other applications and the property will not come off the market until a reservation fee is received. The applicant is responsible for ensuring that RMS Team receives all required information. Should you have any questions regarding our application process and procedures, please contact our office before submitting an application. Applications are considered complete when all individuals, age 18 and over intending to reside in the property, have submitted an application with all requested documentation and all application fees are paid.

Application Requirements

  • All adults (18 and over) are required to submit an application along with a $65 NON-REFUNDABLE application fee per applicant. Applications without an application fee will not be processed.
  • All applicants are required to present valid photo identification and current income documentation.
  • All applicants are required to provide an SSN on the application. If an applicant does not have an SSN, they must provide proof of legal residency in the United States.
  • Unauthorized occupants and subleasing (including but not limited to Airbnb and VRBO) are STRICTLY PROHIBITED. 
  • Applicants agree that they are accepting the property in its current "as-is" condition.
  • RMS Team will only hold properties for up to 14 Days from the date of application approval with required reservation fee.

General Rental Criteria for Residency

We will be processing your application based on the following areas of information. Approval time will depend on the response time of your employer and landlord(s); it is our goal to process applications within 2 business days after receipt of ALL required documentation.

RMS Team abides by all federal, state and local landlord/tenant laws.

Rental History:

  • The past 3 years of rental history will be verified and must be included on the application including the property address, landlord name, landlord phone number, and a valid landlord email address for all residences during this time.
  • Negative rental history can disqualify an application.  Negatives may include but are not limited to late payments, NSF’s, lease violations, and unpaid balances.
  • No Forcible Entry and Detainer (evictions) unless you have verifiable documentation of landlord irresponsibility. However, an FE&D due to property damage, unpaid rent, drug use, or any criminal activity by the resident will not be accepted under any circumstance.
  • Any eviction, filed or granted, within the past 10 years is grounds for automatic disqualification.
  • No history of any damage to the residence, or an outstanding balance due to a previous landlord.
  • If there is money owed to a property management company, it must be paid in full & a receipt presented. If the money is not paid in full, applicant is automatically denied.
  • If you have no prior rental history, then you may be asked to provide a qualified co-signer. The cosigner must fill out our application, meet the minimum co-signer income requirement (see co-signer section below), have a good credit history, and be willing to sign the lease.
  • If applicant owned or owns a home, we will verify mortgage payments on credit report.

Verifiable Gross Income:

  • Income must be at least THREE (3) times the monthly rent rate.  The income of all applicants may be combined to meet this requirement.
  • Current employment and income are verified at the time of application. Valid contact information for your employer is required. 
  • Applicants with a W-2 employment are required to submit proof of income by providing 3 current, consecutive paystubs AND 2 current, consecutive bank statements.  For faster processing, applicants may link your bank account or payroll to the Findigs software when you submit your application.  
  • If applicant is recently employed, a current offer letter stating the start date and income amount will be required.  
  • For applicants that are Business Owners, Self-employed, 1099 Contractors, or Paid in Cash, the past two years tax returns are required.  
  • Official documentation for other income sources such as social security, disability payments, or court ordered child support must be provided.
  • If moving over 1 hour away from your current residence, verification that there will be no change to your current income is required.

Criminal Background Check:

  • Residency may be denied due to criminal history (see Criminal Background Criteria below)

Credit History:

  • Payment history and amount of debts, liens, judgments and bankruptcies are verified on credit report.
  • We receive our credit reports from Transunion. 
  • Previous apartment collections may result in an immediate decline of application regardless of credit score.
  • Open bankruptcies will result in an automatic denial of the application. 
  • Should you be declined based on your credit and you feel it is unwarranted, you should request a copy of your credit report to check for errors and re-submit the application once the credit report has been corrected. Resubmitted applications will be subject to availability of property originally requested.


  • If applicant has poor/no credit, no rental history, or insufficient income, they may submit an additional application for a co-signer that will not be residing at the property.
  • The cosigner must provide verifiable documentation that they make FIVE (5) times the monthly rent amount individually.  Cosigners that do not meet this requirement will be denied.  
  • The co-signer must sign the lease and will be fully responsible for the terms of the lease throughout the applicant’s tenancy.


  • If you have a pet, please refer to the listing to ensure that the Owner accepts pets.
  • All pets living in the home must be registered and screened.
  • No other pets including offspring will be allowed.
  • Certain aggressive breeds of dogs are not allowed in any of our rental properties.
  • Once you have registered your pet(s), RMS Team will notify you of the amount of pet deposit required. 
  • The minimum pet deposit is $300 per pet and is refundable per the terms of the lease.  This amount is subject to increase depending on size, breed, and age of the animal.
  • Your application fee will not be refunded if your pet is not accepted at the property or if you wish to not pay the additional pet deposit.

Refund Policy:

  • Application fees are NOT refundable for any reason.  
  • It is your responsibility to confirm availability, pet policy, and any other additional requests PRIOR to submitting an application.
  • It is your responsibility to provide all required documentation as well as valid contact information for yourself, your landlord(s), and your employer on the submitted application.   
  • If you apply and are approved, but the unit you applied for is no longer available, you may move your application to any available unit listed by RMS Team that you are qualified for.
  • Applications are good for 30 days after the submission date.

Criminal Background Criteria (If Applicable)

Disqualification From Residency

  • First or Second Degree Murder
  • First through Third Degree Assault
  • Sexual Mis-Conduct
  • Registered Sex Offender
  • Arson
  • Harassment and Stalking
  • An Attempt to commit one of the above crimes
  • A Conviction in another jurisdiction that would be a violation of the above crimes

Including but not limited to the above

Crimes That Disqualify For Residency For 7 Years After the Completion of Their Sentence

  • Second Degree Manslaughter
  • Criminal Vehicular Homicide or Injury
  • Simple or Aggravated battery
  • Any Felony Drug or Narcotics Convictions
  • False Imprisonment
  • Any weapons charge or failure to carry without a permit
  • Felony Theft
  • Felony Forgery
  • Felony DUI
  • Felony Burglary
  • Terrorist Threats
  • Felony Controlled Substance
  • An attempt to commit one of the above crimes
  • A Conviction in another jurisdiction that would be a violation of the above crimes

Including but not limited to the above

Resources & Tools

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Already submitted an application?

It is RMS Team's goal to process applications as quickly and efficiently as possible. In order to do so, please make sure you have submitted all of the required information including all landlord contact information, income documentation and photo ID's which can be attached directly to the application. If more than one person is applying for the property, please ensure that all parties have submitted their application as well as their required documentation. We will notify you if we need any additional data to move forward with your application. Please note that many times the landlord verification can delay the processing of an application if they are non-responsive. It is important that we have the correct contact information and it often helps when applicants alert their landlords that we will be contacting them. To check on the status of your application or if you have any questions completing, please utilize the chat feature in the application portal for the fastest response.